Permitted Individuals (PIs) with RAM permits may sometimes receive violations on either their inspections or audits as described in the Radiation Safety Manual. Responses must be submitted by the PI or their delegate within a reasonable timeframe, and these responses need to include appropriate corrective actions to address the issues cited. This guide will provide instructions on how to submit responses to those violations in EHS Assistant. 

 

  1. Log into EHSA.
     
  2. Select "Safety Inspections".
     select safety inspections
  3. Select "Violation Deficiency Response".
     select violation deficiency response
  4. Make sure the PI/Facility Manager selected is your name or your PI's name. Click the drop down to select this.
     click drop down button
  5. Any open violations will appear on the screen.  You can edit your response to the violations by clicking the "edit response" button.
     select edit response
  6. Additional information about the violation will appear on the next screen once you click "edit response." You can review everything that the Radiation Safety Staff (RSS) documented about the violatino here, including any pictures that may have been associated with the individual violations.
  7. To submit your response, scroll down and fill out the "Correction Notes" field.
     fill in correction notes
  8. Select the date for "Response Date" and type your name out for "Corrected By.
  9. READ ME: When submitting your correction notes, ensure that you discuss the following:
    1. Root cause: describe what you believe caused the violation(s)
    2. Immediate corrective actions: list what corrective action(s) you implemented to immediately resolve the issue
    3. Long-term corrective actions: list what corrective actions you implemented to prevent this from occurring again
  10. Click "Submit to Inspector".
     click submit to inspector
  11. If you would like to review additional documentes the RSS uploaded to the inspection, then you can click the "Documents" tab.
     click documents for more information
  12. A pop up will appear. To view individual files, select the document then click "View Document/File".
     click view document/file
  13. The document will then appear in a new tab. Note: double clicking the document will do nothing.
  14. You are done!

Log in

EHS Assistant