These instructions apply to any individual who will be working with radioactive materials and/or X-Rays at MUHC facilities. This does not apply to campus workers or veterinary medicine workers.

There are three main steps to become a Radiation Worker for veterinary medicine:

1. Get added to the Radiation Safety Training Permit
2. Complete Radiation Safety Training
3. Fill out the Radiation Worker Application (and Dosimetry Application if you need dosimetry)

If you need additional assistance, tutorial videos are available.

Step 1a: Register in EHSA as a first time user and add yourself to the Radiation Safety Training Permit

Follow the instructions in this section if you have never logged into EHSA.

1. Open the EHS Assistant (EHSA) login page.

2. Click "First-Time User"

   

3. Click "Worker Registration"

   

4. Enter your Mizzou pawprint (not email)

   

   1. If you receive this validation error, then you already have an account. Return to the home page and try logging in with your Mizzou SSO.

      

5. Complete the required fields indicated by a red asterisk. This information includes: Mizzou pawprint, Employee/student id, first name, last name, email address (ending in @umsystem.edu), and phone number.

   

6. Make sure to select your department! This step is important because it allows EHS to identify the type of training you need!
7. For PI/Researcher, select "Radiation Safety, Training" as the PI.
8. Although no asterisk is next to permit number, select one of the following permits depending on your radiation usages:
   1. R-00180 if using radioactive materials or both radioactive materials and x-rays.
   2. X-00021 if using x-rays only
9. Click "Save".
10. Allow 24-48 hours for EHS to process your request. You will not receive a notification once you have been granted access. So check back in by trying to log into EHSA. While you wait for access, you can complete the training as described in Step 2.

Step 1b: If you already have a profile in EHSA

If you received the validation error in the previous step, then you already have a profile in EHSA and will need your supervisor to submit a worker registration for you to be added to the Radiation Safety, Training permit and be assigned the required trainings. Instructions are available for your supervisor to follow on the Register New EHSA User for Radiation Safety page.

Step 2: Complete the assigned Radiation Safety training through Cornerstone

1. Access Cornerstone to take the required trainings.
2. There are several courses you must complete depending on if you use RAM and/or x-rays.
   1. If you will be working with RAM or RAM and x-rays, you need to complete the following courses. You can access them by searching through Cornerstone once you log in. Note that the courses will end with "-YY" where YY is the fiscal year. For example, if you take the course between July 2024-April 30th 2025, the courses will all end in "-25". After July 2025, a new course will be created that ends in "-26" in this example.
      1. WBT182 Radiation Safety Basics for Radioactive Materials
      2. WBT183 Medical Radiation Safety for Radioactive Materials
      3. WBT184 Dosimetry Training
   2. If you will be working with x-rays only, complete the following:
      1. WBT184 Dosimetry Training
3. Radiation Safety training for RAM use at MUHC is required annually and dosimetry training is required every three years.
4. The MUHC training team requires all trainings to be complete annually by April 30th.
5. Once you complete the training, notify your supervisor that you need the courses to be added to your training plan. If you do not do this, you will not be notified to complete the course the following year which could result in violations on your PI's permit!
6. Your Cornerstone training records will import to EHS's database EHSA at least once a week.

Step 3: Fill out the Radiation Worker Application

1. Once logged into EHSA, navigate to the icon in the bottom right of the screen that says "EHS Assessment".

   

2. Click "+Browse New Forms".

   

3. Click the "Start" button next to the "Rad Worker/X-Ray Worker Application"

   

4. Click the "Assessment Questions" tab on the top.

   

5. Fill out all personal information as applicable.

6. Confirm you have completed the appropriate training by selecting "yes". If you have not completed the training, then you cannot submit your Radiation Worker Application and need to go back to Step 2.

   

7. Select "yes" if you will be working with Radioactive Materials or X-Rays and "no" if not. 

   

8. When you select "yes" next to an option, additional questions will appear.

   

9. Select your PI and their associated permit.
   1. When using RAM at the hospital, you most likely will be under a "generic" PI including:
      1. Microspheres, UH R-00127 for Y-90 uses in IR.
      2. Nuc Med, UH R-00001 for nuclear medicine procedures.
      3. Rad Onc, UH R-00140 for radiation oncology procedures.
10. Provide a brief description of how you will use your source of radiation, it does not have to be complicated.

11. Indicate if you have received lab specific training. This training is separate from the EHS provided training and should be specific to the locations in which you will use RAM or X-Rays. If the answer is no, then you cannot complete the application and need to seek assistance from your PI.

    

12. Click "Sign" to place your digital signature.

    

13. Then click "Save as Complete".

    

14. If everything is filled out accurately, then your PI will approve the application followed by the Radiation Safety Staff.
15. You cannot use radioactive materials if you have not completed this process in full! Failure to complete this process can result in violations to your PI!